dwrcc
donaldwreynoldscenter

About

Discover over 37,000 square-feet of flexible multi-use spaces that can adapt perfectly to your meeting goals and accommodate the most demanding presentation and communication requirements.  The Donald W. Reynolds Community Center  is Southeastern Oklahoma’s newest premiere special event center!

The Donald W. Reynolds Community Center officially opened November 16, 2011.  It is the largest convention/ meeting space venue in LeFlore County.

Among our features:

  • A 12,000 square foot  pillar-less sub-dividable multi-purpose function space optimal for receptions, concerts, award ceremonies, corporate events,  tradeshows, weddings, graduations, proms and theme parties.
  •  Black Box Theater
  • Stage Craft Area
  • Outdoor Amphitheater
  • Two loading docks – Auto, RV, Boat accessible
  • Unlimited concrete floor load capacity
  • High-speed wireless Internet
  • Deluxe Executive Conference Room equipped with bar serving area and outside terrace
  • 3 Individual meeting/function rooms with state-of-the-art audio visual equipment
  • Star and Chorus Dressing Rooms
  • Catering/Prep Kitchen
  • 3 Individual Concession Stands
  • Ticket/Box Office
  • Art Gallery and Reception Area
  • Ample Public Parking

As one of the most architecturally pleasing, technologically advanced and functionally superb venues in Southeastern Oklahoma, our experienced staff is committed to providing you with a First Class experience.

We’ll make your convention, meeting or special event easy to plan while helping to deliver memorable experiences and lasting impressions.

We look forward to being a part of your next great event!

The Donald W. Reynolds Foundation is a national philanthropic organization founded in 1954 by the late media entrepreneur for whom it is named.  Headquartered in Las Vegas, Nevada, it is one of the largest private foundations in the United States.

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Upcoming Events

Upcoming Events:
February 6 & 7 – Gun & Knife Show
February 13 – Ninja Turtles Live
February 19 & 20 – Hope Conference

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More information coming soon!!!

For more information on local events please visit www.poteauchamber.com

Galleries

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             Banquets                          Facility                                  Misc                                 Proms                              Weddings

 

 

 

 

 

Rates

The Donald W. Reynolds Community Center has four separate conference rooms. Each conference room is pre-set with seminar tables and chairs.

Executive Conference Room
 First 2 hours $125.00
 Each additional 2 hours  $100.00
Cavanal Meeting Room  24′x32′
First 2 hours / each room $100.00
Each additional 2 hrs. $75.00
Sugarloaf Meeting Room 24’x32’        
 First 2 hours / each room  $100.00
Each additional 2 hrs. $75.00
Lecture: 72 chairs.  Class Room: 36 chairs.

The state-of-the-art Reynolds Center has a main Exhibit Hall that is ideal for corporate events, fundraisers, banquets, receptions, regional and national conventions, proms, consumer trade shows, lectures and entertainment concerts. The main floor space is 12,000 sq ft and can accommodate up to 1,100 people. Equipped with 2 loading docks the main floor can accommodate boats, trailers, R/V’s and professional concert load-ins. The Reynolds Hall can be subdivided into 3 different smaller Salon Areas with movable partition walls. 

Seating capacities are approximate

Reynolds Hall
100′x125′ $750.00
Speaker Venue: 1323 guests
Concert Venue: 1100 guests
Banquet: 512 guests w/64 (72″) R Tables
Salon C
100′x68′  $500.00
Speaker Venue: 628 Guests
Banquet 312 guests  w/39 (72″) R Tables
Salon A&B
52′x57′ ea Salon $300.00
Speaker Venue: 261 guests
Banquet: 120 guests w/15 (72″) R Tables
Black Box Theater   
47′x59′ $350.00
Theater Style: 180 guests
Art Gallery 
By Special Arrangement $250.00
Reynolds Community Center
Full Facility/Full Day $1,500.00
Amphitheater
Outdoor Amphitheater  $500.00

All Salon Area and Exhibit Hall rentals include tables, chairs up to 400 and basic A/V package.

Exhibit Hall, Salons and Black Box Theater pricing are for an 8 hr. rental period

  • 20% discount on second day bookings.
  • Set-Up & Tear Down to be completed in same day rental time.
  • Extra day/early set-up/late tear down: 50% of daily room rental rate and a 4 hour time block.
  • Exhibit Hall, Salon Areas and Black Box Theater are rented for an 8 hr time block between 9am and 10pm. After 10pm a per hour / after hour rate will apply. Please notify Director if an event is scheduled after regular hours.
  • 15% discount only for church, school, local civic organizations and non-profit organizations with a 501-(c)#.
  • Room Set-up Includes: 1 Head Table, Chairs & Tables for number of attendees (up to 400 chairs included in basic room set-up).
  • Basic A/V includes Podium & Microphone.

Reservations for use of the Reynolds Center must be made through the Center Director. Reservation deposits serve as a hold for the contracted date and will be deducted from the final invoice. No reservation is considered guaranteed until the Center Director receives the required deposits and a contract has been signed by both parties. A tentative hold will be accepted and held for no more than 5 calendar days. Rental space is on a first come first serve basis.

Reynolds Community Center – Full Facility $500.00
Reynolds Hall $300.00
Salon A, B & C, Art Gallery and Black Box Theater $200.00
Meeting Room A,B and Executive Board Room $100.00

 

 

 

Required for all rentals. Separate Check. Fully refundable without facility damage or outstanding balance. Deposits are to be returned 2 business days after event. Unauthorized alcohol or use of the building will result in automatic forfeiture of all deposits.  Also refer to section ‘ Clean Up, Maintenance and Damage’ on Page 7.

Reynolds Hall:  
Non-Alcohol Related Events $250.00
Alcohol Related Events $350.00
   
Salon A, B & C, Art Gallery and Black Box Theater:  
Non-Alcohol Related Events $150.00
Alcohol-Related Events $200.00

Self-Catering/Outside Food Vendor Fee: (The Reynolds Center does not supply catering) *All Food Vendors supplying food & beverage must have a Fed Tax ID # and Health Dept. Approval.

Reynolds Hall and Salon C $300.00
Salon A & B $200.00 each
Meeting Room A,B and Executive Conference Room $100.00

Alcohol Beverage Serving Fee

Please see management for fee rates and DWRCC alcohol service guidelines.

NO EVENTS FOR PERSONS UNDER 21 YEARS OF AGE MAY HAVE ALCOHOL.

Available and Supplied by Reynolds Center

Morning Break
Coffee/Ice Water $25.00 set-up + $1.00 p/p
w/Donuts/Pastries $25.00 set-up + $3.00 p/p
w/Pastries/Assorted Fruit $25.00 set-up + $3.00 p/p
Afternoon Break
Coffee/Soda/Water $25.00 set-up + $1.00 p/p
w/Cookies $25.00 set-up + $2.00 p/p
w/Cookies/Assorted Fruit $25.00 set-up + $3.50 p/p

**Absolutely NO outside food and beverage is allowed without pre approval of management.

Additional options & amenities may be added after contract signing depending on availability. All amenities and room rentals are on a first come first serve basis.

Prep Kitchen $100.00
 Please leave prep kitchen in the same condition as on arrival or an additional fee may be assessed.
Sculpt Ware Table Cloths (Black Only) $8.00 ea
72″ round or 8′ rectangle  
 Table Cloths (Black Only)  $5.00 ea
Cafe bar height tables $10.00 each
Center Police Security (Required for events serving alcohol) $25.00 Per Hr/Per Officer

*Contact management for a complete list of audio/visual equipment and accessories available.

Portable Stage (4×8 platforms) $20.00 each platform
Pipe and Drape $15.00 per panel
Additional Microphones $15.00 each
Microphone Stands $10.00 each
Drum riser $20.00
Portable Sound System $250.00
Portable Projector $25.00
Portable Screen $25.00

Available décor may periodically vary in quantity and stock

Crystal Columns $25 (2 columns)
Clear Glass Vases $5 each  Includes optional filler (beads, branches, etc.)
Ceiling Drape $250 Includes suspended balloons and white drape

Glitter and confetti are not allowed in the facility**

No decorations or signage may be taped, stapled, nailed, pinned, tacked or otherwise adhered to any wall, door or other surface in the Reynolds Center.

*Only directional signage is allowed and must be approved by the Reynolds Center Director. Decorating ideas should be discussed with the Director or the caterer prior to the event. All decorations and materials must be removed immediately following the event or a storage fee may be assessed.

Battery operated candles only. Open flames or any pyrotechnics in any area of the building are strictly prohibited.

Policies

  • Catering and event planning providers are available in our office.  We also have pictures of prior events for examples of décor and room setup.
  • It is your responsibility to inform your contracted vendors and guests of our policies and procedures.
  • *Rental rates and facility guidelines are subject to change

Dressing Rooms
Concession Stands
Box Office
Physical Arrangements
Loading Entrances
Event Lighting
Catering Policy
Clean Up, Maintenance, and Damage
Alcoholic Beverages